You can register for your pass on the Registration page by clicking HERE.
Registration
Where can I register for this event?
When and where will VIVE take place?
The 2025 ViVE event will take place February 16-19, 2025 at the Nashville Music City Center in Nashville, Tennessee.
When should I arrive/depart from ViVE?
To make the most of your time at ViVE, we recommend arriving by Sunday afternoon, February 16, 2025, to join our welcome reception on Sunday evening. Then departing Thursday morning, February 20, 2025, following a full day of programming on Wednesday.
What is the admission cost for ViVE?
The current registration price is posted on our website HERE.
Ticket prices increase incrementally as we get closer to the event with the full registration rate ending at $2,995 USD. Startup rate is $1,500, CHIME member rate is $1,995, Government rate is $1,500, and HLTH Community member rate is $1,995.
Will the event be providing free WiFi?
Yes, complimentary WiFi will be available to all attendees. The WiFi network name and password will be printed on the back of every attendee badge.
What is the appropriate dress code for this event?
Dress code is business or business casual.
Will there be an early bird rate?
Yes, the early bird rate is $1,995 USD. Prices increase incrementally and the early bird rate will be available until 11:59 PM on Saturday, February 15.
Can I register for a digital only pass if I am unable to travel?
Yes. Those who are unable to travel due to company restrictions and/or personal caution will have the option to attend ViVE 2025 from anywhere! You can click here to register and will be able to choose an ‘in-person’ or ‘digital only’ ticket. If you change your mind, you will have the ability to update your attendance type at any time. Please note, in-person attendees will also have access to the digital event platform to view on-demand sessions during and post-event.
How can I get a receipt for my registration?
You can find a link to download your registration receipt/invoice in your event confirmation email or you can log into your HLTH ID here. If you can’t find it, please email us at info@viveevent.com to request your receipt.
I’m a Startup. Is there a reduced registration rate for me?
Yes. Click HERE to view Startup registration pricing and qualification criteria. All registrations for the Startup rate are subject to approval by ViVE.
Am I able to register a group of people?
Please contact us directly at info@viveevent.com for more details.
Does ViVE offer any partial or exhibit hall only access for the event?
No. All individuals who will be attending ViVE must be registered with a full access ticket, including booth staff, public relations support staff, employees of your organization and any individuals whom you are meeting onsite at ViVE.
What does my registration include?
Registration includes access to all sessions, show floor, meal functions including breakfast, lunch and reception food every day, evening events, private concert at Industry Night, and the digital platform with access to all session recordings.
What are the onsite registration hours?
Sunday, February 16, 2025 8:30AM-6PM
Monday, February 17, 2025 7AM-6:00PM
Tuesday, February 18, 2025 7:30AM-5:30PM
Wednesday, February 19, 2025 7:30AM-Noon
*Hours are subject to change.
If I have a conflict and can’t travel to Nashville for ViVE, is my event pass refundable or transferable?
Cancellation Fee. If you can no longer attend ViVE, you may cancel your registration by providing written notice to info@viveevent.com at any time. A $250 fee will apply to any such cancellation. There will be no refunds given to any cancellations after November 29, 2024.
An event pass may be transferred to another person prior to the event. You can click here to make any changes to an existing registration, including updating your registration, at any time, from an in-person to digital pass or vice versa.
What can I do if I lose my badge?
Badge Issuance. There will be no badge reprints. Once you have received your badge on-site, it cannot be changed, substituted or reissued to a different person.
Do you have any details that you can share on who would be attending?
Yes. Demographic information on ViVE attendees can be found here.
How do I engage with other registered attendees prior to the event?
All tickets have access to the ViVE digital event platform. A few weeks prior to the event, attendees will receive an email with log-in information and can then start facilitating connections prior to the event by browsing the attendee directory, sending requests to connect and chat and scheduling structured 1:1 meetings at ViVE. This AI powered platform offers recommendations for networking and helps to connect attendees based on mutual interests, goals and other relevant information. Additionally, the digital event platform is fully responsive and accessible across both web and mobile apps to optimize attendee engagement onsite and online.
Can in-person attendees network with digital only attendees?
Yes. The digital platform allows in-person attendees and sponsors to interact in real-time with digital attendees and sponsors. Whether joining from home on the web-based version or onsite on the mobile app, the platform allows both digital and in-person attendees to seamlessly interact with one another and access all of the platform’s features using any major browser which is responsive across all devices including mobile. When sending a meeting request to connect with another attendee, attendees are able to either meet via video within the digital platform or at a designated networking lounge onsite at the Music City Convention Center.
Can I make changes to an existing registration or transfer a registration to someone else?
If you have the username and password for the existing registration, you can click here to make any changes. If you can no longer attend and wish to transfer your pass to someone else, please email info@viveevent.com.
Does ViVE sell attendee lists for the event?
No. We do NOT share or sell attendee contact information.
We have NOT authorized any company to contact you and highly recommend no one speak or reply to any organization claiming to sell the ViVE attendee list. We have been informed of unauthorized communications and solicitations by third parties for hotel room booking and attendee list sales. ViVE has no connection to these companies or individuals.
Sponsors/Exhibitors
How does my company get information and pricing on becoming a sponsor or exhibitor at this event?
Please complete the online form here or email our sales team at sales@viveevent.com.
How can I get the latest details on exhibitor pricing?
Please contact us through our sponsorship form or by emailing us at sales@viveevent.com for details on pricing and additional sponsorship opportunities.
Where is the show floor located?
The show floor is located on Level 3 of The Music City Convention Center.
What is the show floor schedule?
MONDAY, FEB 17 | 8 AM - 5:45 PM
TUESDAY, FEB 18 | 8 AM - 5:45 PM
WEDNESDAY, FEB 19 | 8 AM - 1 PM
*hours is CST are subject to change.
What is the Exhibitor Access Schedule for move-in and move-out?
Hours are subject to change
EXHIBITOR BUILD**: 20’X20’ & LARGER CUSTOM BOOTHS - Saturday, February 15: 9:00 AM – 7:00 PM
EXHIBITOR BUILD**: 10’X20’ & LARGER CUSTOM BOOTHS - Saturday, February 15: 3:00 PM - 7:00 PM
EXHIBITOR BUILD & MOVE-IN**: 100 sq ft (10’X10’) & Larger Turnkey Booths + All Custom Booth Builds Continued - Sunday, February 16: 9:00 AM - 7:00 PM
EXHIBITOR BUILD & MOVE-IN**: Viosks, Kiosks, Pavilions, Meeting Pods/Cubes + All Custom Booth Builds Continued - Sunday, February 16: 1:00 PM - 7:00 PM
EXHIBITOR MOVE-OUT: Wednesday, February 19: 1:00 PM – 8:00 PM
*Exhibitor Booths must be completed and all freight must be removed from the show floor by Sunday, Feb 16 at 7:00PM
**Saturday and Sunday are build days, which means pre-built structures will not be fully ready until the show floor opens on Monday
Set up booth crew
Unfortunately, we do not have exhibitor only passes. We have wristbands for the crew during setup hours. Once the event begins, they would need to be fully registered ViVE attendees and pick up their badge to remain in the venue.
Where can I find the exhibitor kit and other logistics information to assist with planning for the event?
The Exhibitor Kit and information for all your planning needs will be ready shortly after registration opens.
What’s included in my booth/kiosk/meeting cube/meeting pod?
Coming soon.
When can I schedule meetings to take place at my booth in the exhibit hall?
Meetings can only be scheduled during the exhibit hall hours posted above. All meeting participants must be a registered ViVE attendee with a badge to access the exhibit hall.
Is WiFi provided inside the exhibit hall?
Yes, WiFi will be available on the show floor. We recommend ordering a dedicated network for your booth if you require a more reliable connection. Internet services can be ordered online at: https://www.nashvillemcc.com/exhibitors or call 615.401.1440
Under no circumstances should exhibitors set up separate WiFi routers, MI-FIs or hotspots using the ViVE network, as it will interfere with other exhibitors’ and attendees’ ability to connect.
Where can I order services and materials for my booth?
T3 Expo is the official show general contractor for ViVE. Information for ordering services and booth materials will be coming soon.
Will I have access to a business center while attending ViVE 2025?
The UPS Store Business Center is conveniently located on Level 2 near the Sixth Avenue entrance and Nashville Songwriters Hall of Fame.
Hours of operation: *hours are subject to change
Monday - Friday 8am - 5pm | Saturday: 10am - 4pm | Sunday: Closed
UPS Store services include:
Full Service Packing
Crating & Palletizing
Freight Shipping
Full Service Digital Printing
Copier Rental
Variety of Media Weights & Sizes
Brochures, Pamphlets, Newsletters & Booklets
Full Service Wide Format Printing
Shipping: Domestic & International
Exhibit Drayage
Business Cards
Inbound Package Receiving
Disclaimer: ViVE does not guarantee the quality or reliability of any of the vendors listed. We recommend that you do your own research into any potential vendors that you are interested in doing business with. You are also responsible for ensuring that any outside vendor you hire does not perform any services which are exclusive to the show contractor, T3 Expo, or the Music City Center Services. Please refer to the exhibitor kit for additional information.
Do you allow camera crews into my booth area?
Filming inside your booth is allowed, however, it must be contained to your booth. Exhibitors are not allowed to film other exhibit spaces without approval. Under no circumstances are tripods, lights and elaborate set ups permitted in any public area.
Hotel Reservations
Where can I find information on hotel reservations?
Click HERE for hotel reservation information and to book your room at one of the properties in the ViVE block.
How can I change an existing hotel reservation by phone?
You can contact our hotel accommodation partner, Connections Housing, directly by phone at 702-329-9615; Monday through Friday, from 6AM to 3PM PT
If I need to cancel my reservation, what are the hotel’s cancellation policies?
At the time of booking, a deposit equivalent to one night’s cost and a $40 transaction fee will be charged to the card on file. The one night deposit will be applied to your hotel reservation. Cancellations between the time of booking and December 18, 2024 will be refundable less the $40.00 processing fee. Cancellations made on and after December 19, 2024 will forfeit the one night’s deposit. This is in addition to any hotel policies.
What do I do if I receive a solicitation from a third party to book a hotel room?
Connections Housing is the only approved, official housing vendor for ViVE. ViVE has not authorized any third party companies to contact our attendees regarding booking hotel rooms. We advise not to reply, speak to, or share confidential information with any of these companies. If you need to book hotel rooms, please only book through the ViVE website, by contacting the hotel directly or utilizing services you know to be safe and legitimate. If you are unsure, ViVE has created an unauthorized vendor list. ViVE has no connection to these companies or individuals, and ViVE does not ever sell their attendee list. Please be aware this list may not include every company engaged in solicitation, but we will do our best to keep it updated with any companies or individuals we are aware of who are actively sending unauthorized communications.
Speakers and Agenda
How would I submit speaker and/or content suggestions for ViVE?
Our 2025 speaker applications will open up on August 1st, 2024.. Please check our “Become a Speaker” page at that time for more information on how to submit and our process.. Applications are reviewed on a rolling basis, so we strongly recommend submitting them as early as possible.
If I submitted a speaker proposal and have not been notified if it was accepted, what should I do?
When you submit a proposal, you will receive an automated email confirming that we’ve received it. If you received this, the Content Team has your proposal in hand and will be in contact as soon as a decision has been made regarding your submission. Please note that this process takes several months, so we ask for your patience and to limit the number of follow up inquiries.
What should I do next if I am confirmed as a speaker for this event
All confirmed speakers will receive an onboarding email with complete details for next steps. Any additional speaker logistic questions (e.g. confirming date and time of session, submitting bio and headshot, etc.) can be submitted to content@viveevent.com.
Where can I find the most current copy of the agenda?
The 2025 agenda will be posted on our website in early 2025 and continuously updated until the event. You can find our 2024 agenda in the meantime here.
All registered attendees will have access to our agenda on the event platform by logging in with the email address used to register for ViVE. You may access the agenda either on the web based platform on connect.viveevent.com and download the ViVE mobile app on the app store or google play.
You can also save sessions to your personal schedule on the app.
Where do I need to check in before my presentation?
All main program speakers are asked to report to the Speaker Lounge approximately 45 minutes prior to the start time of their session. From the Speaker Lounge speakers will be escorted to the stage hosting their session. Each speaker will receive a calendar invite prior to the show that provides information on the location of the Speaker Lounge and how to get to it. If you are a speaker on our speciality programs, including Insights Programs, InteropNow Pavilion, Cybersecurity Pavilion, CHIME Stage or Techquity Stage, please check in directly at your stage ahead of the session start time.
If I need the date and time of my presentation, where can I find this information?
Speakers can email the content team at content@viveevent.com for details of their speaking engagement.
If I need information about my session topic and format. Where can I find this information?
Please email the content team at content@viveevent.com if you are unclear on your speaking engagement.
Will I be connected to the moderator or other speakers on my session prior to ViVE?
Yes, the content team will connect all the panelists and moderator in advance of the event to schedule a prep call. On that call, the moderator will get the chance to get to know each of the panelists and come up with a draft outline for the discussion. If you are doing a standalone presentation, your prep call will just be with the ViVE content team to review logistics.
My session includes a presentation. When do I need to submit the presentation?
All presentations are due no later than 1 week before the event and must be uploaded to our presentation management system. Details on how to upload your presentation will be sent to all speakers in the weeks leading up to the event.
Will I be able to have a formal rehearsal?
Track speakers will not have formal rehearsals, but speakers are able to review their presentations in the Speaker Lounge at any time. Main Stage speakers will have pre-scheduled rehearsals.
What kind of microphones are available?
Microphones; wireless lavaliers, headsets and handheld mics are available as needed.
What happens if I go over the amount of time allocated to me on stage?
To stay on schedule, if a speaker goes over the allocated time of his or her presentation, there will be a warning sound played and the microphone will be cut off. Given the complexity of our program we cannot make any exceptions.
Will I have a remote control to advance my slides on stage?
Yes.
Will there be confidence monitors?
Yes. There will be confidence monitors placed on the floor in front of you.
Can I use my own computer to run the presentation?
We highly recommend that you run your presentation off of the computers that we provide (PCs and Macs are available) since all presentations are preloaded into our presentation management system.
How will I know how much time I have left on stage?
There will be a large timer placed on the floor that will count down your time.
How will I be introduced to the stage?
The session moderator, interviewer or emcee will introduce all speakers or speakers will often introduce themselves during the beginning of the panel. We aim to keep intro's short and sweet as your full speaker profile with bio is listed on our website well in advance of the event for attendees to review.
How many people are expected to be in the room?
We are anticipating 250+ attendees in each of the track rooms.
Media
I have a question regarding media at the event, who do I contact?
Please email all media inquiries to media@viveevent.com.
Who can apply for a media pass?
This pass is available to journalists from recognizable publications, podcasters, industry analysts from reputable groups, camera people for video crews with actual outlets, broadcasters, media partner editorial staff only (reporter, editor, writer, etc.).You can view all credentials for media here.
How can I apply?
Our media pass is available via application only. Application coming soon.
Can I get a list of the media attending?
Media list will be available three weeks prior to the show to eligible speakers only. You can email media@viveevent.com for more information.
How can I make an announcement during the show?
Looking to make waves with an industry-shaking update, partnership, or new product? ViVE is the perfect place. Information about our Announcement program will be shared soon. Contact media@viveevent.com with questions.
Can I get a list of the media attending?
Media list will be available three weeks prior to the show to eligible speakers only. You can email media@viveevent.com for more information.
I'm looking to do more at the event and/or have additional questions.
Happy to chat! Please email media@viveevent.com for more information.