You can register by clicking HERE.
Registration
Where can I register for this event?
What is the admission cost for ViVE 2023?
The current registration price is posted on our website HERE.
Will there be an early bird rate?
Yes, the early bird rate is $1695. Prices will increase on September 30, 2022.
Can I register for a digital only pass if I am unable to travel?
Yes. Those who are unable to travel due to company restrictions and/or personal caution will have the option to attend ViVE 2023 from anywhere! You can click here to register and will be able to choose an ‘in-person’ or ‘digital only’ ticket. If you change your mind, you will have the ability to update your attendance type at any time. Please note, in-person attendees will also have access to the digital event platform to view on-demand sessions during and post-event.
How can I get a receipt for my registration?
You can find a link to download your registration receipt/invoice in your event confirmation email. If you can’t find it, please email us at info@viveevent.com to request your receipt.
I’m a Startup. Is there a reduced registration rate for me?
Yes. Click HERE to view Startup registration pricing and the qualification criteria. All registrations for the Startup rate are subject to approval by ViVE.
Am I able to register a group of people?
Please contact us directly at info@viveevent.com for more details.
Does ViVE offer any partial or exhibit hall only access for the event?
No. All individuals who will be attending ViVE must be registered with a full access ticket, including booth staff, public relations support staff, employees of your organization and any individuals whom you are meeting onsite at ViVE.
What does my registration include?
Registration includes access to all sessions, exhibit hall, meal functions, public receptions and the digital platform.
What are the onsite registration hours?
Sunday, March 26, 2023 9AM-6PM
Monday, March 27, 2023 7AM-6:30PM
Tuesday, March 28, 2023 7AM-6:30PM
Wednesday, March 29, 2023 8AM-Noon
*Hours are subject to change.
If I have a conflict and can’t travel to Nashville for ViVE, is my event pass refundable or transferable?
Cancellation Fee. If you can no longer attend ViVE, you may cancel your registration by providing written notice to info@viveevent.com at any time up until January 14, 2023. A $100 fee may apply to any such cancellation. There will be no refunds given to any cancellations after January 14, 2023.
An event pass may be transferred to another person prior to the event. You can click here to make any changes to an existing registration, including updating your registration, at any time, from an in-person to digital pass or vice versa.
Do you have any details that you can share on who would be attending?
Yes. Demographic information on ViVE attendees can be found here.
How do I engage with other registered attendees prior to the event?
All tickets have access to the ViVE digital event platform. A few weeks prior to the event, attendees will receive an email with log-in information and can then start facilitating connections prior to the event by browsing the attendee directory, sending requests to connect and chat and scheduling structured 1:1 meetings at ViVE. This AI powered platform offers recommendations for networking and helps to connect attendees based on mutual interests, goals and other relevant information. Additionally, the digital event platform is fully responsive and accessible across both web and mobile apps to optimize attendee engagement onsite and online.
Can in-person attendees network with digital only attendees?
Yes. The digital platform allows in-person attendees and sponsors to interact in real-time with digital attendees and sponsors. Whether joining from home on the web-based version or onsite on the mobile app, the platform allows both digital and in-person attendees to seamlessly interact with one another and access all of the platform’s features using any major browser which is responsive across all devices including mobile. When sending a meeting request to connect with another attendee, attendees are able to either meet via video within the digital platform or at a designated networking lounge onsite at the Music City Center.
Can I make changes to an existing registration or transfer a registration to someone else?
If you have the username and password for the existing registration, you can click here to make any changes. If you can no longer attend and wish to transfer your pass to someone else, please email info@viveevent.com.
Does ViVE sell attendee lists for the event?
No. We do NOT share or sell attendee contact information.
We have NOT authorized any company to contact you and highly recommend no one speak or reply to any organization claiming to sell the ViVE attendee list.
Sponsors/Exhibitors
How does my company get information and pricing on becoming a sponsor or exhibitor at this event?
Please complete the online form here or email our sales team at sales@viveevent.com.
How can I get the latest details on exhibitor pricing?
Please contact us through our sponsorship form or by emailing us at sales@viveevent.com for details on pricing and additional sponsorship opportunities.
Where is the exhibit hall located?
The exhibit hall will be located at the Music City Center.
What is the exhibit hall schedule?
MONDAY | 8 AM - 6:30 PM
TUESDAY | 8 AM - 6:30 PM
WEDNESDAY | 8 AM - 1 PM
*hours are subject to change.
What is the Exhibitor Access Schedule for move-in and move-out?
Hours are subject to change
EXHIBITOR MOVE-IN*: 20’X20’ & LARGER CUSTOM BOOTHS - Saturday, March 25: 9:00 AM – 7:00 PM
EXHIBITOR MOVE-IN*: 10’X20’ & LARGER CUSTOM BOOTHS - Saturday, March 25: 3:00 PM - 7:00 PM
EXHIBITOR MOVE-IN*: Turnkeys, Startups, Viosks, Pavilions, Pods and Cubes - Sunday, March 26: 9:00 AM - 7:00 PM
Move-Out: Wednesday, March 29: 1:00 PM – 8:00 PM
*Exhibitor Booths must be completed and all freight must be removed from the show floor by Sunday, Mar 26 at 7:00PM
Set up booth crew
Unfortunately, we do not have exhibitor only passes. We have wristbands for the crew during setup hours. Once the event begins, they would need to be fully registered ViVE attendees and pick up their badge to remain in the venue.
Where can I find the exhibitor kit and other logistics information to assist with planning for the event?
Coming soon.
What’s included in my booth/kiosk/meeting cube/meeting pod?
Coming soon.
When can I schedule meetings to take place at my booth in the exhibit hall?
Meetings can only be scheduled during the exhibit hall hours posted above. All meeting participants must be a registered ViVE attendee with a badge to access the exhibit hall.
Is WiFi provided inside the exhibit hall?
Yes, WiFi will be available in the exhibit hall. We recommend ordering a dedicated network for your booth if you are doing demos or require a more reliable connection
Under no circumstances should exhibitors set up separate WiFi routers, MI-FIs or hotspots using the ViVE network, as it will interfere with other exhibitors’ and attendees’ ability to connect.
Where can I order services and materials for my booth?
T3 Expo is the official show general contractor for ViVE. Information for ordering services and booth materials will be coming soon.
Will I have access to a business center while attending ViVE 2023?
Disclaimer: ViVE does not guarantee the quality or reliability of any of the vendors listed. We recommend that you do your own research into any potential vendors that you are interested in doing business with. You are also responsible for ensuring that any outside vendor you hire does not perform any services which are exclusive to the show contractor, T3 Expo, or the Music City Center Expo Services. Please refer to the exhibitor kit for additional information.
Do you allow camera crews into my booth area?
Filming inside your booth is allowed, however, it must be contained to your booth. Exhibitors are not allowed to film other exhibit spaces without approval. Under no circumstances are tripods, lights and elaborate set ups permitted in any public area.
Hotel Reservations
Where can I find information on hotel reservations?
Click HERE for hotel reservation information and to book your room at one of the properties in the ViVE block.
How can I change an existing hotel reservation by phone?
You can contact our hotel accommodation partner, Connections Housing, directly by phone at 702-329-9615; Monday through Friday, from 6 AM to 3 PM PT
If I need to cancel my reservation, what are the hotel’s cancellation policies?
Hotel cancellation policies vary by hotel. Please reach out to your hotel directly, or Connections Housing for information on the cancellation policy.
What do I do if I receive a solicitation from a third party to book a hotel room?
ViVE has not authorized any third party companies to contact our attendees regarding booking hotel rooms. We advise not to reply, speak to, or share confidential information with any of these companies. If you need to book hotel rooms, please only book through the ViVE website, by contacting the hotel directly or utilizing services you know to be safe and legitimate.
Speakers and Agenda
How would I submit speaker and/or content suggestions for ViVE?
Please click here to submit a speaker recommendation. The submission deadline is November 29th, 2022 at 8pm EST. *There will be no extensions. Applications are reviewed on a rolling basis, so we strongly recommend submitting them as early as possible.
If I submitted a speaker proposal and have not been notified if it was accepted, what should I do?
When you submit a proposal, you will receive an automated email with a confirmation number. If you received this, the Content Team has your proposal in hand and will be in contact as soon as a decision has been made regarding your submission. Please note that this process can take 6 to 8 weeks, and we appreciate your patience if it takes longer. There is no need to follow up.
What should I do next if I am confirmed as a speaker for this event
All confirmed speakers will receive an onboarding email with complete details for next steps. Any additional speaker logistic questions (e.g. confirming date and time of session, submitting bio and headshot, etc.) can be submitted to info@viveevent.com.
Where can I find the most current copy of the agenda?
The 2023 agenda will be posted on our website in early 2023 and continuously updated until the event. You can find the agenda themes here.
All registered attendees will have access to our agenda on the event platform by logging in with the email address used to register for ViVE. You may access the agenda either on the web based platform on connect.viveevent.com and download the ViVE mobile app on the app store or Google Play.
Where do I need to check in before my presentation?
All speakers are asked to report to the Speaker Lounge approximately 45 minutes prior to the start time of their session. From the Speaker Lounge speakers will be escorted to the room hosting their session. Each speaker will receive a calendar invite prior to the show that provides information on the location of the Speaker Lounge and how to get to it.
If I need the date and time of my presentation, where can I find this information?
Speakers can email the content team at content@viveevent.com for details of their speaking engagement.
If I need information about my session topic and format. Where can I find this information?
Please email the content team at content@viveevent.com if you are unclear on your speaking engagement.
Will I be connected to the moderator or other speakers on my session prior to ViVE?
Yes, the content team will connect all the panelists and moderator in advance of the event to schedule a prep call. On that call, the moderator will get the chance to get to know each of the panelists and come up with a draft agenda for the discussion. If you are doing a standalone presentation, your prep call will just be with the ViVE content team to review logistics.
My session includes a presentation. When do I need to submit the presentation?
All presentations are due no later than 1 week before the event and must be uploaded to our presentation management system. Details on how to upload your presentation will be sent to all speakers in February.
Will I be able to have a formal rehearsal?
Track speakers will not have formal rehearsals but speakers are able to review their presentations in the Speaker Lounge at any time. General Session keynotes will have pre-scheduled rehearsals.
What kind of microphones are available?
Microphones; wireless lavaliers, headsets and handheld mics are available as needed.
What happens if I go over the amount of time allocated to me on stage?
To stay on schedule, if a speaker goes over the allocated time of his or her presentation, there will be a warning sound played and the microphone will be cut off. Given the complexity of our program we cannot make any exceptions.
Will I have a remote control to advance my slides on stage?
Yes.
Will there be confidence monitors?
Yes. There will be confidence monitors placed on the floor in front of you.
Can I use my own computer to run the presentation?
We highly recommend that you run your presentation off of the computers that we provide (PCs and Macs are available) since all presentations are preloaded into our presentation management system.
How will I know how much time I have left on stage?
There will be a large timer placed on the floor that will count down your time.
How will I be introduced to the stage?
The session moderator, interviewer or emcee will introduce all speakers with a very short bio written by the ViVE team–these bios are created to ensure consistency in terms of the length and content. There will be a headshot holding slide displayed as speakers are introduced.
How many people are expected to be in the room?
We are anticipating 250+ attendees in each of the track rooms.
Media
I have a question regarding media at the event, who do I contact?
Please email all media inquiries to media@viveevent.com.
When and where will ViVE take place?
The 2023 ViVE event will take place March 26-29, 2023 at the Music City Center in Nashville, TN.
When should I arrive/depart from ViVE?
To make the most of your time at ViVE, we recommend arriving by Saturday, March 25, 2023, to join partner programming and our welcome reception on Sunday evening. Then departing Thursday morning, March 30, 2023, following a full day of programming on Wednesday.
Does the Music City Center have a map online for this event?
Yes. Click HERE to view a map of the venue.
What is the appropriate dress code for this event?
Dress code is business or business casual.
Will the event be providing free WiFi?
Yes, complimentary WiFi will be available to all attendees. The WiFi network name and password will be printed on the back of every attendee badge.
What are the dining options near the Music City Center?
The ViVE event will provide most meals, however if you’re looking for nearby options, visit this page.